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Records (File & Media) Tracking
Solution
Business Challenges |
KeyTone Solution Benefits |
- Searching for a misplaced
file or media lead to unproductivity and impacts
business
- Person to person transfer
after check-out does not guarantee traceability
- Inability to track and trace
a lost file/media increase the risk of legal
liabilities and confidentiality breach
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- Automate file/media
inventories, search for misplaced media quickly and
accurately
- Automate check-in/check-out
enables full traceability for all media moving from
person-to-person
- A reliable file/media
tracking system that provides security and audit
trails for compliance with regulations
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Overview
Organizations
realize that most of their manpower is consumed on non-productive
activities like file and media retrieval. For example, legal firms,
healthcare, medical insurance companies frequently lose files and
records resulting in poor customer service. For IT data centers media
security is critical and tracking and tracing data tapes is a
challenge. Current methods of manually tracking files and media using
log books or using barcode to check-in, check-out files is very
cumbersome, time consuming and error-prone.
Solution
KeyTone offers a
comprehensive RFID enabled records management solution that allows
files and media to be tracked through the entire workflow,
dramatically cutting down the time to look for and inventory
files/media and ensure compliance with records management policies and
procedures. KeyTone's solution provides various reports and
dashboards that help you:
- Increase transparency and accountability
- Increase compliance with records management regulations
- Increase efficiency in records management
Reports
KeyTone provides operational business intelligence through web based
dashboard and many pre-defined reports.
- Check-in/Check-Out report - provides a list of all
media returned or loaned with user information in a given time
period.
- Records overdue report - provides a list of all records
overdue in a given time period.
- Records movement report - provides full traceability
for a given record.
- Media addition report - provides a list of all new
records added in the facility.
- Obsolete media report - provides a list of all records
that where retired or destroyed.
- Records inventory report - provides an inventory of all
records currently in the facility.
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AssetTrace Brochures
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Click
here to request for AssetTrace Platform
brochures, case studies and solution briefs
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ROI Assessment
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When
considering RFID, you may want to know if it can
address your pain points? Is there an ROI? What
RFID technologies will work for your environment
and assets? The answers are not as simple as you
might think. Request for an in-depth assessment
from KeyTone - Click
here
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